Overview of the Academic Review Process


The APRC informs Senate of units to be reviewed in the coming year.

Units are advised by the Office of the Provost/VPA.

Self-Study & Reviewer Nominations

Self-study initiated by unit.

Review team nominees submitted to Provost/VPA

Self-Study Report & Review Terms of Reference

The unit submits self-study to the APRC.

The APRC determines terms of reference and establishes the review team.

The Review

Documentation is sent to the review team.

Review occurs over 2 to 3 days.

Review team provides report.

Response & Implementation

The APRC meets with unit to discuss report and response.

The APRC provides recommendations to Senate.

Follow Up

Approximately 3 years after review, the ARPC initiates follow-up with unit.

The unit provides a report commenting on consequences and initiatives resulting from review.

The ARPC reports results to Senate.


Reviews take place in accordance with an established 5- to 7-year cycle, with no unit or program exceeding 10 years. Newly established programs should be reviewed after the first cohort has graduated.

Flow of Activity

Reviews are typically completed over a 12 to 18-month period, however timeframes may vary depending on the size of the unit. The following is an overview of the review process:

  • The Academic Program Review Committee (APRC) informs Senate which units are to be reviewed in the coming year.
  • A self-study is initiated; the review team nominees are submitted to the Provost & VPA.
  • A self-study received by APRC.
  • The terms of reference are determined, and a review team is established; documentation is sent to the review team.
  • The review takes place (2 to 3 days).
  • The review report received by APRC and transmitted to the unit.
  • The unit’s response is received by the APRC.
  • The APRC meets with unit to discuss the report and the unit’s response.
  • The APRC provides prioritized recommendations to Senate, after first discussing with the unit and relevant Dean.
  • The APRC arranges archiving of materials relevant to each review.

  • Approximately three years after the initial external review, the APRC initiates a follow-up review with the Unit to assess the success of implementation.


Two timelines are available for the review process.


Self-Study Preparation 

Identification of Potential Reviewers 

External Review  

Site Visits 

(2-3 days) 

Review Committee Report
(normally within 30 days) 

Unit Response to Report 

APRC Meeting and Recommendations 

APRC Recommendations to Senate 

Timeline 1 

September to December 

Beginning of December 

February / March  

March / April 

End of August 

End of September 


Timeline 2 

June to August 

End of August 


November / December 

End of February  

End of March